User Management

The Members tab in Organization Management lets you manage all users in your organization.

Pending Approvals

When users self-register to join your organization, they appear in the Pending Approvals section (highlighted in yellow).

For each pending user, you can:

Action	Description
Approve	Activate the user's membership (they can now access the platform)
Reject	Deny the request and remove the user

Auto-Activation

You can enable auto-activation in Settings to skip this approval step.

Members List

All active and suspended members appear in the main list.

Member Information

Each member shows:

• Email: User's email address
• Role badge: admin, author, or participant
• Status badge: active or suspended

Adding a New Member

Click Add Member to invite a user:

1. Email: Enter the user's email address
2. Password:
   • For new users: Enter a password (min 6 characters)
   • For existing users: Leave empty (they keep their current password)
3. Role: Select Participant, Author, or Admin
4. Click Add Member

The user is immediately added with active status (no approval needed for admin-invited users).

Editing a Member

Click Edit to modify a member:

• Role: Change between Participant, Author, and Admin
• Assigned Tracks: Select which tracks this user can access as a participant

Click Save Changes to apply.

Resetting a Password

Click Reset Password to generate a new temporary password:

1. Confirm the action in the dialog
2. A new password is generated and displayed
3. Copy the password and share it securely with the user
4. The user should change it after logging in

WARNING

The temporary password is only shown once. Make sure to copy it before closing the dialog.

Suspending a Member

Click Suspend on an active member to temporarily disable their access:

• The user cannot log in while suspended
• Their data is preserved
• They can be reactivated later

Reactivating a Member

Click Reactivate on a suspended member to restore their access.

Removing a Member

Click Remove to permanently remove a user from your organization:

1. Confirm the action in the dialog
2. The user loses all access to your organization
3. Any active runs by this user are stopped

WARNING

This action cannot be undone. The user would need to be re-invited to rejoin.

User Roles

Role	Capabilities
Participant	Run published scenarios, view assigned tracks
Author	Create, edit, publish scenarios + all participant capabilities
Admin	Manage users, settings, usage + all author capabilities

Multi-Organization Membership

A user can be a participant in multiple organizations, but can only be an author or admin in one organization.

Membership States

Status	Description
pending	Waiting for admin approval (self-registered users)
active	Full access to the organization
suspended	Temporarily disabled (can be reactivated)

Next Steps

• Organization Settings - Configure registration options
• Usage & Billing - Monitor usage